FM Document Exchange
Searching for Documents
To search for Documents within the Exchange you can use the normal HFC Web Site search facility but restrict the search to FM Document Exchange pages of the web site by preceding your key word with “swapshop”. For example to search for documents related to Lone Working type “swapshop lone” into the search window. Alternatively, documents can be accessed through the chronological and category indexes provided.
Archived documents
Any document highlighted in purple has been replaced or updated with a newer version. Archived document entries are cross-referenced to the documents that replace them for ease of reference. All archived document pages are clearly marked as such with a purple bar and "Archived Documents Section" at the top of the page.
Last updated: 31st August 2010
Chronological Index
1: Safety Instructions for Contractors
2: Fire Safety During Contractors Operations
3: Accident and Incident Reporting
4: Code of Practice for Staff Engaged in Grounds Maintenance
6: Standard Job Management Data Entries Used in WIMS
12: Non Maintenance Work Control
15: Medical Gas Pipeline System
16: Collection of the Deceased
20: Decontamination of Equipment
21: Display Screen Equipment Policy
22: Control of Estates and Facilities Contractors
23: Policy for Violence and Aggression
24: Procedure for Dealing with Violence and Aggression
25: Policy for Violence to Staff
26: Asbestos Policy & Procedure
27: Display Screen Equipment Policy
28: Quality Control - Handling Project Data
29: Policy for Registered Nurses Administering Intravenous Drugs
30: Reporting of Accidents / Incidents, Reactions and Defects
31: Policy for the Transportation of Specimens
32: Safety Committee - Policy for introduction of Safety Committees and Safety Representatives
33: Safety Training - Policy for provision of Health and Safety Training
34: Policy for the Provision of Personal Protective Equipment
35: Evaluating FM Information Software
36: Policy for CDM Regulations
40: Sample Fee Submission Specification for Property Appraisal
41: Quality Grading Assessment for Trust Accommodation
42: Environmental Policy Statement
51: Updating Asset Registers Policy
53: Policy for the Management of Work Equipment
54: Internet and email behavior policy
55: Asbestos and Man Made Mineral Policy
56: Control of Contractors Policy
58: Procedure for reporting defects and failures to NHS Estates
60: Procedure and Guidelines for the Removal of Offensive Weapons
61: Risk Management - Health, Safety & Environment Policy
62: Display Screen Equipment Policy
63: Risk Management - Fire Safety Policy
64: Display Screen Equipment Policy
65: Local Exhaust Ventilation Policy
66: Policy for Control of Contractors Conditions
67: Safe Working with Asbestos Policy
68: Control of Contractors Policy
69: Management of Legionellosis
70: Residential Accommodation Policy
71: Fire Safety Management - Fire Safety Policy
72: Fire Safety Training Policy
74: Policy For Safe Working with Low Voltage Electricty
75: Policy - Inspection and Testing of Portable Electrical Equipment
77: Policy for the Control of Legionellae
78: Safe Management of Contractors
86: Postal Services Operational Policy
89: Quality Assurance Framework
90: Medical Gas Pipeline System Operational Policy
91: Sample Tender Document (See 273)
92: Protocol for Staff Use of Mobile Telephones and Hand Portable Radios
93: Policy for Control of Substances Hazardous to Health
94: Fire Risk Assessment Brief
96: Estates Services Operational Policy
98: Discharges to Drain: policy and strategy
99: Water management policy and strategy
100: Fire Prevention/Safety Procedures
101: Policy for Environmental Management
102: Policy for Waste Management
103: Policy & Procedure for the Organisation & Management of Trust Fire Safety
104: Business Continuity Planning
105: Display Screen Equipment Policy
107: Noise Control Operating Procedure
108: Fire Alarm Testing - PPM Advice Note
109: Emergency Generator Testing - PPM Advice Note
110: Asbestos Survey Specification
111: Standard Specification for Minor Works (See: 274)
112: Review of the Salmonella Outbreak at the Victoria Infirmary Glasgow
113: Induction Procedure Guidance For Maintenance Staff
114: Resuscitation Training Requirements for All Trust Staff
115: Maintenance Service Level Agreement (SLA)
122: Waste Management and Minimisation Policy
124: Water Management and Efficiency Policy
126: Progress Report - Trust Supply Strategy
128: Transport Plan - Car Parking Policy
129: Fee Submission for Property Appraisal and Occupancy Survey
131: Energy and Water Management Policy
132: Environmental Cooling Policy
133: Job Description - Estates Information Manager
135: Policy for the Protection of Young Persons at Work
136: Job Description and Person Specification - Systems Co-ordinator
137: Job Description - Data & Systems Manager
139: Tender Specification - Fire alarm testing & Emergency light testing
140: Job Description - Electrician
141: Tender Specification - Grounds & Gardens Services
142: Unix Backup Procedures/Disaster Recovery
143: Facilities Purchasing Order Procedure
146: Legionella - Policy and Procedural Arrangements
147: Waste Management - Policy and Procedural Arrangements
148: Safety Rules for the Control of Contractors
149: Toolbox Talk - Accident investigation
150: Health & Safety Working Practices/Safety Notes Manual for Estates Workshops
151: Lone Working And Working away from Base Workshop
152: Electrical Safety and the Law
154: Accident Prevention and Control - Toolbox Talk
155: Operational Policy for the Management of Medical Gas Pipeline Systems
156: Health and Safety Code of Practice for Contractors and Sub-Contractors
157: [Withdrawn by Trust]
158: Policy for the Management of Waste Disposal
159: Access and security procedures when external contractors are working on Site
160: Fire Policy (See: 299)
161: General Security Policy (See: 300)
162: Job Description - Engineering Craftsman (Electrical)
163: Job Description - Office Manager
164: SLA for the Maintenance of a Sterilisation and Disinfection Unit
165: Policy on the Use of Mobile Telephones
166: Procedure for the Loan of Electro-Medical Equipment
167: Job Description and Person Specification - Telephone Helpdesk / Customer Services Co-ordinator
168: Asbestos Management Policy & Procedures
170: Environmental Policy Statement
171: Hot Water Temperature Checking by Operational Staff
172: Code of Practice for Management, Installation and Maintenance of Thermostatic Mixing Valves
173: Portable & Transportable Appliance Testing Action Plan
174: Personal Protective Equipment Policy
177: Procedure Hand Arm Vibration Equipment
178: Policy Statement for Temperature in the Workplace
179: Specification for the Provision of an Estate/Facilities and EBME Software System
180: Travel & Transport Plan - Policy and Procedure Information Sheet
181: Harmonisation of Cable Colours
183: Minimal Manual Handling Policy
185: Violence & Aggression Policy
186: Policy on the Control of Glutaraldehyde
188: Operational Policy and Procedures For Medical Gas Pipeline Systems
189: Trust Security Policy and Strategy
192: Chemical and Toxic Substances (Water Tank cleaning)
195: Estate Strategy for a Large Trust
196: Tender Document - Implementation of Environmental Management System (EMS) for Trust
197: Policy & Procedures for Portable Appliance Testing
199: Security Policy (see 257)
200: Managing Violence and Aggression (see 258)
201: Waste Management Policy and Procedure (see 259)
202: Best Practice Guides Topics covered are:-
- Domestic Services
- Maintenance Services
- Non-Emergency Patient Transport
- Security
- Catering Services
- Environmental Management
- Linen Services
- Portering
- Unplanned Absence
- Telecommunications (Voice)
203: Underground Services Clearance
204: Procedure for Hot Working
207: Waste Management Procedures
208: Procedures for Management of Medical Devices
209: Policy for Safe Working with Electricity
211: Flexible Retirement Policy
213: Use of Latex Floor Levelling Compounds and Adhesives in Occupied Areas - Procedural Guide
214: Fire Alarm Interruption - Procedural Guide and PTW
215: Provision and Use of Electrical Extension Socket Outlet Leads
217: The Management of Untoward Incidents
218: Consent to Treatment Policy
220: Telecommunications Policy (PCT)
221: Guidance on the prevention of sharps injuries (PCT)
222: Risk Management Strategy (PCT)
224: Post Contract - Contractors Performance Questionnaire
225: Works Contract Pre Commencement Meeting and Checklist
226: Multi-Professional Clinical Supervision Framework
227: Consent to Examination or Treatment Policy
229: Control of Legionella, Hygiene, Safe Hot Water, Cold Water & Drinking Water Systems
230: Domestic Services Specification
232: Radio Communications Antennae Policy
233: Aspergillus Management Policy
235: Disability Discrimination Act 1995 (DDA) Policy and Implementation Plan
236: Waste Management Control Forms
237: Asset Management Policy Procedures
238: Policy for the Control of Legionella Bacteria within Water Systems
239: Site Rules for Contractors
241: Asbestos Management and Action Plan
242: General Instructions to Contrators
243: Contractor Selection and Health & Safety Monitoring
248: Job Description - Assistant Director of Provider Services
249: Job Description - Head of Estates and Facilities
250: Job Description - LIFT Project Officer/Administrator
251: Disposal Policy for Surplus, Condemned or Obsolete Equipment
252: Job Description - Clerical Assistant
253: Traffic Management and Car Parking Enforcement Policy
255: Prevention or Control of Legionellosis
256: Reporting Of Adverse Incidents Involving Medical Devices
258: Managing Violence and Aggression (inc. Policy for Protecting Lone Workers)
259: Waste Management Policy and Procedure
262: Mandatory Code of Conduct for Contractors
263: Working with Asbestos Policy
265: Equipment Asset Management Policy
266: Guidelines for the loan of hospital equipment to residential and nursing homes
267: Data Protection and Confidentiality Policy
269: Policy for the Management of Medical Devices
271: Staff Identification Policy
272: Security and Crime Prevention Policy
273: JIT (Just in Time) Tender for the Supply of Estates Materials
274: Conditions of Contract for Minor Works and Maintenance of Estimated Cost Not Exceeding £30k
275: Environmental Management Procedure
276: Environmental Operational Procedure
278: Electrical Safety - Static Electrical Installations and Appliances
280: Building and Refurbishment Policy
282: Mobile Phone Guidance Notes
283: Moving and Handling Policy
285: Reactive and Planned Preventative Maintenance Policy
287: Asbestos Management Policy
290: Management of Air Handling Systems
291: Operational Management of Medical Gas Supplies
293: Pneumatic Air Tube Transport System
294: Prevention and Control of Legionnaires Disease
297: Policy for the Safe Use of Lifting Equipment
298: Policy for the Safe Use of Power Presses
301: Moving and Handling Policy
302: Policy on Intellectual Property (IP)
303: Cleaning Standards Policy
304: Policy for the Management of HV Electrical Systems
305: Policy for the Management of LV Electrical Systems
306: COSHH (Care of Substances Hazardous to Health) Policy
308: Redeployment and Redundancy Policy
309: Clostridium Difficile Management Policy
310: Capability Procedure (Dealing with poorly performing staff)
311: Code of Practice on the Employment of People with a Disability